TOHS Band Booster Board Positions
Description
The following contains a synopsis of the Executive Board and Support positions and the associated responsibilities.
Executive Board
President
The President is the chief officer of the Boosters who, among other duties will coordinate Booster activities and represent the membership in its interaction with the Band Director and professional staff, and act as Booster representative with school administration, school district officials, the Band Director and the public.
VP - Band
The Vice President oversees communications via the class representatives, coordinates volunteers and overnight trips for Marching Band, oversees volunteers for concerts, and oversees various chair positions within the booster board.
VP - Color Guard
The VP Color Guard represents the Color Guard and Winter Guard, coordinates volunteers and transportation for events, and organizes the Sights of Conejo event.
VP - Drumline
The VP of Drumline represents the Drum Line, coordinates volunteers, and coordinates transportation for events.
VP - Jazz
The VP of Jazz represents the jazz groups, coordinates volunteers, helps to organize transportation and any overnight trips, as well as helps coordinate the Dinner Dance.
Recording Secretary
The Recording Secretary prepares and publishes the minutes for all Executive Board meetings and all General Meetings. This individual also keeps a book of such minutes including notes taken during the meeting as well as a copy of the published minutes and financial reports presented by the Treasurer(s) and Financial Secretary(s).
Treasurer / Co-Treasurer
The Treasurer maintains the bank accounts, provides financial reports, and is responsible for the financial accounting of the booster board. A Co-Treasurer processes all reimbursements according to the board bylaws, working closely with the treasurer.
Financial Secretary
The Financial Secretary handles all deposits and incoming funds to the booster board. This includes posting of pledge donations for given individuals in order to provide tax statements. This individual also works closely with the treasurer.
Director of Equipment and Maintenance
The Director of Equipment and Maintenance manages the adult and student equipment and staging crews in regards to setup and tear-down, as well as the transportation of these items. The director oversees the maintenance, repair, construction and/or purchase of equipment, as well as other needed items for the equipment.
Director of Food
The Director of Food manages the procurement and distribution of food and beverages needed for the marching and concert bands.
Director of Membership
The Director of Membership is responsible for assisting the Band Office Administrator with membership paperwork, largely associated with the orientation. In addition, this individual helps to coordinate a few events throughout the year aimed at future membership, such as the Future Lancer Night.
Director of Publicity and Correspondence
The Director of Publicity acts as a liaison and coordinates the preparation of promotional article before and after events, feature articles, etc. This includes taking pictures and coordinating event materials with alumni and middle schools.
Director of Ways and Means
The Director of Ways and Means oversees fundraising activities and recruits fundraising chairpersons as needed. The activities include the Dinner Dance, sponsor/patron program, and other fundraising activities agreed on by the board.
Uniform Team
The Uniform Team manages the uniform fitting, distribution, repair, modification and cleaning of Marching Band uniforms and Concert Band(s) attire (if applicable). Oversees the Band prepping crews before all competitions and performances, and ensures the uniform trailer/shed is properly stocked and maintained (for all Program performances).
Alternate Wear Chair
The Alternate Wear Chair manages the sale and distribution of alternate wear, such as the items on the booster web store. Included is the ordering of attire for stock.
Non-Voting Executive Board
Class Representatives
There is one class representative for each grade. This representative is a primary point of contact for parents that have a student in that grade and represent concerns of these parents to the board, as well as providing regular communication of information from the board.
Booster Alumni Chair
This position is similar to a class representative in function, except for parent and student alumni.
Parliamentarian
The Parliamentarian is responsible for enforcing the rules of procedure at the executive and all meetings of the Boosters, as well as heads a committee to recruit individuals for the following year's proposed board.
Non-Voting Support Positions
Auditor
The Auditor is appointed by the Executive Board to perform an annual financial review of all bank statements, board accounts and controls or procedures. This includes preparing a report to be submitted to the school district.
Caroling Chair
This individual is responsible for overseeing the event, coordinating transportation, and recruiting volunteers and all items pertinent to this event. Held the first 2 Fridays of December.
Concert Wear Chair
The Concert Wear Chair is responsible for procurement, inventory, and sale/loan of concert wear.
Dinner Dance Chair
This position is responsible for overseeing event, recruiting volunteers, leading chairpersons, and coordinating with Band Director and Instructional Staff all items pertinent to this event. This event is held in January.
Performance Concessions Chair
This individual is responsible for recruiting volunteers, procuring items, setting up, and cleaning up concessions for performances.
Restaurant Nights Chair
This chairperson works with the Ways and Means Director. This individual finds and secures restaurants for band families to attend with a percentage returned to the band boosters as a fundraiser, in coordination with the school representative.
Sights of Conejo Chair
The Sights of Conejo Chair is responsible for overseeing event, recruiting volunteers, leading chairpersons, and coordinating with Band Director and Instructional Staff all items pertinent to this event. Includes Drumline, Winter Guard, and Jazz Band. Usually held in March.
Social Media Chair
The Social Media Chair is responsible for maintaining and creating posts for the band booster Facebook, Instagram and Twitter accounts. In addition, this individual will oversee or handle the maintenance of articles on the band booster website.
Sounds of Conejo Chair
This individual leads the organization of the Sounds of Conejo Marching Band event, which is usually the end of September or beginning of October. This includes communication with other bands, publicity, volunteers, etc.
Sounds of Conejo Food Chair
This individual organizes the sale of food at the Sounds of Conejo. This includes handling of the snack shack, purchasing food, etc.
Sounds of Conejo Parking Chair
The Parking Chair is responsible for organizing and coordinating the parking of buses and trailers of bands participating in the Sounds of Conejo. This includes securing the parking lots as needed.
Transportation Chair
This individual assists VP of Band and Director of Equipment with arranging travel logistics for competitions and performances.
Water Chair
The Water Chair assists Director of Food with procurement, transportation, and distribution of water (watering the band) for competitions and performances.
Web/Technology Administrator
The Web/Technology Administrator works with maintaining the band web site, administering the Google Booster users (email access) and other technology used by the Booster Board.